1. How do I code my timesheet if I am a work schedule 121?
2. How do I code my timesheet if I am a work schedule 699?
3. How do I code my timesheet if there was a holiday in the pay period?
4. When I elect to have direct deposit, how long before it takes effect?
5. How do I process a name/address change?
6. How do I change my life insurance beneficiary?

1. How do I code my timesheet if I am a work schedule 121?

• The first line of your line of your timesheet must ALWAYS be a blank "01" line.
  
• Any time taken off or overtime worked should be coded using the proper time report codes. These codes can be found on the back page of your pad of timesheets.
  
• Make sure the entries on your timesheet match with the dates on which they actually occurred.

2. How do I code my timesheet if I am a work schedule 699?

• The first line of your timesheet must be an "01" indicating hours worked on the corresponding dates you worked them.
  
• Any time taken off or over-time worked should be coded using the proper time report codes. These codes can be found on the back page of your pad of timesheets.
  
• Make sure the entries match with dates on which they occurred.

3. How do I code my timesheet if there was a holiday in the pay period?

• If you are a work schedule 121, you do not do anything extra for the holiday occurring in the pay period.
• If you are a work schedule 699 see below:

  o If the holiday falls on a day you were scheduled to work, enter a code "75" in the earning code line and enter the amount of hours you were scheduled to work (not more than 8 hours) in the corresponding date box.

  o If the holiday falls on a day you were NOT scheduled to work, and you are a full-time employee, enter a code "65" in the earning code line and enter 8 hours in the
  corresponding date box.

  o If the holiday falls on a day you were NOT scheduled to work, and you are a part-time employee, enter a code "65" in the earning code line and enter your pro-rated amount of hours (Example: If you work 20 hours per week, i.e. pro-rate factor .50, enter 4 hours) in the corresponding date box.

4. When I elect to have Direct Deposit, how long before it takes effect?

• Once your request is received by the Payroll Division, the normal turn around time to see your check begin direct deposit is two paychecks. There is a pre-note period (a dry run is done using the information you have provided without any actual money involved) required to insure the accounting information is accurate, so receipt of your funds is not delayed.

5. How do I process a name/address change?

• When you have a change in any of your personal information, you need to notify your personnel officer of this change in information. (If you don't know who your personnel officer is check our Statewide Human Resource Staff directory to find out.) In turn, your personnel officer will notify the Payroll Division of this change.

6. How do I change my life insurance beneficiary?

• The yellow form, "Request for Employee Deductions" (the same form used to begin life insurance coverage), will need to be completed and sent to the Payroll Division. You can get this form from your personnel officer (If you don't know who your personnel officer is check our Statewide Human Resource Staff directory to find out) or by printing off the online version of the form, filling it out, and sending it in. (Don't worry that the online version of the form is not yellow.)

  Request for Payroll Deduction Form